Establishing and maintaining a business or office in
Singapore or anywhere else is not only about the means of
strategizing and managing business operations and whatnot. A
bulk of it is also about keeping your office clean and very
professional looking as these add up to the present ability
that makes up every little inch of a positive impression
towards your company. Talking about that would simply lead
you to the 6 simple ways of cleaning and keeping your office
tidy all the time.
1 De-cluttering Your Filing System
One of the many problems that each office has to deal with
is the increased piling up of files and documents. There is
no question about the need of each business or agency when
it comes to maintaining documents and written materials as
these are often essential, especially when tracking of
business processes and transactions, accounting, auditing as
well as for evidence purposes. However, the challenge here
lies on the ability of the employees and the owners on how
they can go about filing them in the best and the most
accessible means possible.
A great way of dealing such concern is by
- Maintaining a habit of religiously establishing a
compilation method with prescribed location for each
document. Since these files can be categorized accordingly
depending on the matters addressed, it would be essential to
make a strategic guideline in order to minimize the clutter.
- Maximization of technology by simply scanning the
documents instead of maintaining the paper itself. In this
way, the owners and the employees may reduce the continuous
expansion of filing system in the office for essential and
2 Storage of Documents
Filing of documents in respective approach is just tip of
the iceberg since there is more to it than that. Storing is
another thing, of course. Archiving of papers properly can
be done professionally by:
- Considering an off-site location for the actual storage of
files. This can also be help in reducing a cluttered-looking
ambiance in your office.
- Going paper-less would also be a fascinating step by
maintaining it saved on a hard drive or better in a cloud
facility. But always make sure to keep a back-up in your
computer as well.
3 Refrain from Eating at Desks and Counters
This is another habit that should not be kept by employees.
While it is true that sometimes, maintaining a momentum at
work could mean eating at your desk so you won't have to
leave your computer, this also contributes on the untidiness
of the workplace.
Possible approaches for this would be
- Make it a habit to take an off-the-desk break, especially
- If you can't resist from eating at your desk or counters
in your workplace, better if you keep a tissue or rag with
you so you can automatically clean the area after eating.
This would help in minimizing the accumulation of crumbs
that may later on attract ants and other insects.
4 Cleaning Common Areas in the Workplace
Another crucial step for maintaining a tidy workplace would
be to retain a habit among the employees in the area to
clean their specific work spaces. Little help such as this
would add up to the overall cleanliness and present ability
of the building to clients and potential partners. This
- Throwing garbage to the proper bins
- Polishing of your tables and chairs
- Take initiative to throw out things that are no longer
needed and essential in common areas of the building
5 Availing of Regular Cleaning Services
Workplaces can also be properly maintained tidy by
contracting a cleaning service from a professional company.
Since preferences are differed from one client to another,
customizing your schedule and frequency can be done as you
prefer it to be. The key here, however, is to consult only a
reliable company to assist you with your cleaning and office
6 Availing of Part Time Maid or Cleaners Regularly
Aside from cleaning services, you can also consult part time
cleaners or maids to do the job for you. Sometimes, this
option could be cheaper as compared to the prior option. On
the other hand, you should also be critical when choosing a
service from such offers to make sure that you could achieve
the value of the money you invested for it.